Job vacancy Cluster Administrative Assistant

JOB BY
Great Uganda Jobs
Ntinda, Kampala, Uganda, Kampala
  +256753298980, +256773966860

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WORK AT
Rakai Health Sciences Program
Job Type
Employee
Job Status
Full Time
Announced
13 November, 2020
Job Title

Cluster Administrative Assistant

Job Location
Job Presentation
Rakai Health Sciences Program (RHSP) is a collaborative bio - medical research and service delivery organization. RHSP strives to improve the quality of life of the local population through a combination of community-based research, curative services and prevention strategies in the districts of South-central Uganda.
CLUSTER ADMINISTRATIVE ASSISTANT
POSITION: 1
DUTY STATION: KALISIZO
REPORTS TO: CLUSTER COORDINATOR
JOB SUMMARY
The Cluster Administrative Assistant will support project management by providing administrative (non- technical) support across all program areas .

JOB RESPONSIBILITIES
• Assist with all aspects of administrative management, directory maintenance, logistics, assets/ equipment inventory, storage, and management.
• Ensure that all cluster office meeting minutes are prepared & stored well
• Support the cluster coordinator in scheduling of appointments and meetings with stakeholders
• Ensure proper documentation of cluster staff duty attendance.
• Ensure proper stock control and management at the clusters for all supplies
• Ensure that cluster staff complete their timesheets on a monthly basis
• Work with the cluster coordinators to develop and administer a monthly transportation schedule(s) that supports field activities & accountability collection.
• Support the cluster coordinator in scheduling, documenting and management of cluster staff leaves.
• Ensure proper storage of administrative documents at the cluster office
• Participate in the drawing of cluster periodic work plans & budgets
• Develop a database with contact information of all the stakeholder in the cluster
• Supervise other support teams within the cluster including sanitary and security officers.
• He/she will support the process of generation of advances & budgets plus collection & reviewing of accountabilities.
• Any other assigned duties in line with your role.
Valid Till
27 Nov, 2020


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