Rakai Health Sciences Program (RHSP) is a collaborative bio - medical research and service delivery organization. RHSP strives to improve the quality of life of the local population through a combination of community-based research, curative services and prevention strategies in the districts of South-central Uganda. CLUSTER ADMINISTRATIVE ASSISTANT POSITION: 1 DUTY STATION: KALISIZO REPORTS TO: CLUSTER COORDINATOR JOB SUMMARY The Cluster Administrative Assistant will support project management by providing administrative (non- technical) support across all program areas .
JOB RESPONSIBILITIES • Assist with all aspects of administrative management, directory maintenance, logistics, assets/ equipment inventory, storage, and management. • Ensure that all cluster office meeting minutes are prepared & stored well • Support the cluster coordinator in scheduling of appointments and meetings with stakeholders • Ensure proper documentation of cluster staff duty attendance. • Ensure proper stock control and management at the clusters for all supplies • Ensure that cluster staff complete their timesheets on a monthly basis • Work with the cluster coordinators to develop and administer a monthly transportation schedule(s) that supports field activities & accountability collection. • Support the cluster coordinator in scheduling, documenting and management of cluster staff leaves. • Ensure proper storage of administrative documents at the cluster office • Participate in the drawing of cluster periodic work plans & budgets • Develop a database with contact information of all the stakeholder in the cluster • Supervise other support teams within the cluster including sanitary and security officers. • He/she will support the process of generation of advances & budgets plus collection & reviewing of accountabilities. • Any other assigned duties in line with your role.