JOB TITLE: Administration Officer EMPLOYMENT TYPE: Full Tine REPORTS TO: HRM. DUTY STATION: Jinja, Uganda. ABOUT ABBA FATHERS HOUSE Abba Father’s House is a Faith based registered Orphanage for children both in the UK and Uganda. The Home centers on equipping vulnerable orphaned children with the love of GOD, health, knowledge and skills to enable them live independent/confident lives which can be passed from one generation to another. Abba Father’s House works with overseas partners to raise funds for its activities. .
JOB SUMMARY. The incumbent will provide overall general support to the donors, staff and children as well and act as a point of contact for the Home and smooth running of the daily operations
KEY RESPONSIBILITIES AND DUTIES. • Coordinating and managing office/ orphanages correspondences • Keeping proper records of the organization. • Preparing payment documents for approval by the management team • Conducting school visits as directed • Prepare regular reports for the donors / annual reports to donors. • Ensuring income expenditure, budgets & other financial reports are prepared ahead of time • Managing the homes stock and place orders. • Schedule appointments as required by the Executive Director • Follow up on requests/ messages and information dissemination • Answer telephone calls in an appropriate manner • Perform general clerical duties for the Executive Director/staff. • Mentor other support staff within the orphanage. • Schedule in house and external events. • Any other duties that may be assigned by the management team.
QUALIFICATIONS, SKILLS & EXPERIENCE. • A bachelor’s degree in Business Administration,Social Sciences or any other related field. • A minimum of 2 years experience working as an administration officer/secretary/ receptionist in an orphanage/ faith based organization. • Proficiency in IT skills is a must • Knowledge of children’s rights/child social services and love for children is essential • Ability to work independently • High degree of integrity/ honesty • Good communication & interpersonal skills.