Procurement officer

• Checking and preparing specifications, terms of reference & statement of requirements in liaison with user departments.
• Tasked with preparing and issuing Request for quotations or Request for Proposals
• Carry out evaluation of bids and make appropriate recommendations to the procurement committee and users.
• Ensure safe custody and systematic filing of purchase orders, agreements and all relevant records.
• Monitors contractor/vendor performance to ensure compliance with all terms and conditions.
• Prepare evaluation of vendor offers for submission to the respective procurement committee for consideration and award.
• Prepare Purchase orders and, agreements for the respective suppliers/ providers.
• Work closely with the town clerk and heads of departments to achieve Municipal goals and objectives
• Perform any other assignments as may be allocated by the supervisor.
• Being secretary contracts committee
• Prepare bid documents
• Prepare Advertisements for Tender
• Issue, Receive & Register Bid documents
• Ensure proper keeping of procurement records and Information on Suppliers
• Notifying bidders of the Outcomes of the Bidding Process
• Help in developing of appropriate systems, procedures & guidance for the procurement unit and District contracts committee
• Carrying out timely procurement of goods and services based on agreed specifications in line with district procurement policies and guidelines.
• Development of Annual and Quarterly procurement plans in line with Public Procurement and Disposal of Public Assets Authority guidelines.
• Carrying out Market research, identify, and analyze current supplier and market trends.
• Carrying out supplier appraisal
• Developing, review and implement an effective systems for confirming and fast tracking user requests/Procurement requisitions,& LPOs, to user departments on status of procurements.
• Preparation of contracts for both works, supplies and services, award contracts to selected bidders and monitor their implementation in line with the laid down procurement act and guidelines.
• Inventory Management, analysis of procurement information for decision-making and provide documentation to user departments in line with the local government procurement regulations.
• Carrying out systematic and procedural disposal of fixed assets and obsolete inventory in line with the PPDA Act & Regulations.
• Preparation of Quarterly and annual reports on procurement activities in accordance with the PPDA Act & Guidelines.