PROCUREMENT OFFICER

 Liaising with all departments on their requirements
 Preparing of the procurement plan for the company
 Participating in Bids opening and closing
 Sourcing out potential suppliers
 Carrying out market research and obtain quotes from local suppliers.
 Preparing of Bids documents
 Issuing of bids documents
 Receive and purchase request from user department and in close consultation with the procurement manger, send out request for quotation to suppliers.
 Receive offers from suppliers and prepare bid analysis for purchase and have all approval completed according to procurement cycle
 Prepare payments of suppliers in a timely and accountable process and ensures that the supporting documents are attached.
 Ensuring quality in all purchased products
 Ensuring timely delivery and tracking of order
 Receiving and reviewing all procurement requisitions for all departments
 Evaluating of providers
 Negotiating contracts
 Develop procurement policies and procedures according to international standards.
 Maintaining accurate records of purchases and pricing
 Review and analyze all vendors / suppliers, supply and price options
 Planning and scheduling all procurements
 Expediting and tracking goods ordered
 Soliciting for quotations and prices for all goods required
 Carrying out vendors rating exercise
 Costing all goods procured by the company
 Maintaining supplier’s data base
 Preparing necessary tenders documents, advertising for tenders, sitting in opening of tenders and awarding of tenders to right supplier
 Follow up on suppliers’ payments
 Preparing timely relevant reports
 Preparing of quarterly report on project executed
 Tracking goods ordered by the organization
 Develop plan for purchasing equipment, services and supplies
 Supervising stores staff
 Achieving value of money in all procurement activities by choosing the best providers that delivers the right quality and a right time.
 Reducing lead time in all procurement activities by over 90%.

 Preparing monthly vehicle report verification.
 Coordinate vehicle movements of drivers.
 Follow up of the drivers list of duties, shift, logbook, overtime
 Schedule vehicles planning for day to day use.
 Oversees fuel consumption purchase and tracking with gas station in mukono
 Ensures servicing of vehicles and motorcycle at all time while keep maintenance log
 Managing drivers leaves schedule to ensure smooth operation
 Ensures training of drivers and riders
 Ensures safety of vehicles and motorcycle such as parking, storage of keys and emergency supplies
 Overseeing of vehicles rentals including tracking of lease payments
 Ensures goods are received according KCL standards procedures
 Giving support to procurement officer in gatherings quotation and bids from the market.
 Ensures that the required documentation of supplies and transaction are complete
 Physical examinations and verifications of materials in warehouse once the containers arrived.
 Dispatch every truck for both import and export of products.
 Prepare the required customs/shipping documents cargo out of customs control area warehouse
 Maintaining of filling system to ensure safety of all confidential materials.
 Prepare monthly stock report for verification and distribution.
 Provides support in warehouse and stores management, record all items moving through stores ensure stock updates, stock card and copies of distribution register.
 Ensures that assets managements are performed in adherence to KCL rules
 Receiving, inspecting and verification of all equipment, furniture and supplies and schedules deliveries to user department.
 Ensures that all furniture and equipment are tagged upon receipt from supplier according user departments name
 Supporting managements in physical disposal of assets
 Preparing of inventory record as required.
 Check containers status and identify if there is any damage on products before they are offloaded.
 Check material package and conditions.
 Checking all customs document and ensure that they are correct.
 Liaising with all clearing agents on issues of tax and clearing of goods
 Tracking goods ordered by the organization
 Co-coordinating with clearing agents
 Co-coordinating with URA on tax related issues
 Ensure that all vehicles are in good conditions.
 Ensure that fuels are distributed to drivers correctly depending on their route.
 Determining fleet consumption rate.
 Interviewing of drivers
 Receipts, storage and issues of goods
 Preparing daily report on the management of stores
 Supervise the offloading and arrangement of materials for easily accessibility
 Ensure store inventory is organized and stored in an orderly and safe manner
 Direct and manage procedures for handling and movements of items of stock in and out of stores
 Making weekly and monthly stock reports
 Writing GRN for all in-coming goods
 Carrying out monthly physical stock check
 Reconciliation of stock discrepancies
 Tracking goods ordered by the organization
 Supervising stores staff
 Undertake stock taking or periodic stock confirmation in the store.
 Maintain record of receipt and issuance of items in and out of store to ensure accuracy
 Maintain an inventory control system for store to ensure goods received an stored and dispatched are properly recorded and accounted for