Stores and Procurement manager

DUTIES AND RESPONSIBILITIES
 Managing the overall stores team and ensure duties are carried out efficiently
 Managing stock outs by efficient planning, on a timely manner the chemicals, fertilizers
 Managing the import activities through ensuring timely planning and delivery
 Doing different weekly purchases, for different departments and international
 Doing the stores weekly reports and monthly stores reports to balance with accounts effectively.
 Maintaining the hygiene protocols in place while carrying out different stores activities.
 Timely planning of local purchases and imports from overseas like Kenya, Netherlands,
 Making of Lpos, process internal order forms, in order to complete purchase processes.
 Making of weekly import lists, by weekly stores purchase lists and submits them for approval to the managing director for approval.
 Timely purchase of items like gas and fuel from our supplier stabex international to avoid late deliveries to keep the production process moving.
 Carrying out quarterly supplier evaluations and review of supplier lists to ensure we are dealing with complaint suppliers in the URA system.
 Ensuring the procurement process is followed from from first step to the final stage of
Goods acquisition.

DUTIES AND RESPONSIBILITIES
 Receiving goods or finished goods from the production unit.
 Maintaining the stock levels in the stores to avoid minimum stock levels.
 Ensuring cleanliness in the stores by use of hygiene checklist.
 Dispatching goods to other departments and also sales men for upcountry distribution and other area distributors within Kampala.
 Carrying out daily stock takes in the stores to ensure stock balance in the stores
 Ensuring there are no expiries in the cold stores to eliminate loses and reporting of daily stock shortest expiries in the stores through posting them in the system through (SAP)
 Daily stock reconciliation after the days dispatches of products through use of system application program. (SAP)
 Posting of any receipts from production through billing or invoicing, and making reservations for the products received e.g., yoghurt, fresh milk, butter, fresh cream, ghee.

 Coordinating office activities and operations to secure efficiency and compliance to company policies
 Reporting on stock levels and departmental needs
 Maintaining outstanding stock condition and visual environmental standards
 Improving on store administration and ensuring compliance with policies and procedures
 Supervising administrative staff and dividing responsibilities to ensure performance
 Keep stock of office supplies and place orders when necessary
 Ensuring that the administrative activities within an organization run efficiently by providing structure to other employees throughout the organization
 Efficient time management and resources
 Stock taking in and out of the store of the hotel.
 Updating of stock using store bin cards
 Ensuring safety of stock within the store by minimizing losses through leverage
 Ensuring items are in their rightful stores according to stock categories e.g. A, B, C,
 Recording down in the computer all items procured and those issued out
 Ensuring stock needed by different departments is delivered to them.
 Timely stock taking to ensure flow of activities in the organization.
 Working with suppliers or third party on day-to-day basis
 Conducting analysis and developing reports.
 Multi-tasking by working in teams, to oversee the operations within the organization.
 Managing other administrative staff